Other Debit Function - Fields Description

At this function, user will come across various fields or columns that needs to be maintained with relevant data.

The descriptions of the respective field or column, are as follows:-

Account Information (Panel)

Please Enter Search Value

This is the value to be used to search for the related account record.

Note: If the value inputted into this field is relating to Account No., Name, or ID No., click once on the related Account No., or Name, or ID No button, accordingly.

Account No.

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing account number.

Name

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing customer names.

ID No.

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing Customer IDs.

  • This panel will pop upon the function screen opened.

  • The purpose of this panel is for user to search for the relevant credit facility account record.
Accounts Search (Pop-Up Window)

Please Enter Search Value

This is the value to be used to search for the related account record.

Note: If the value inputted into this field is relating to Account No., Name, or ID No., click once on the related Account No., or Name, or ID No button, accordingly.

Account No.

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing account number.

Name

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing customer names.

ID No.

This is the button to be clicked once, to search and retrieve the relevant account records.

Note: Click once on this button if the value inputted at the 'Please Enter Search Value' field is relating to existing Customer IDs.

<Accounts Listing> (Sub-Panel)

Account No.(Status)

This is the system generated unique reference number of the respective credit facility account and the related status of the account, e.g A - Active.

Name

This is the customer name of the main holder of the account.

ID No.

This is the unique identification number of an individual (as in a person).

Reln

This is the code and description of the customer-account relationship.

The options that can be displayed, are as follows:-

  • M - Main Holder

  • G - Guarantor

Product Description.

This is the credit facility’s code and name of the product contained in the account.

  • This window will pop up, after user has clicked once on one of the available search criterion buttons, located at the <Account Information> panel, when there are more than one record found.

  • The purpose of this window is for user to select a relevant account record found.
Account Information (Panel)

Customer Name/ Customer ID.

This is the main holder’s customer name, and the related Customer ID number.

Account No.

This is a system generated credit facility account number.

Product

This is the currency code and product code with the related brief product description of the credit facility account.

Account Info

This is the brief details of the account, of which presently it is the status of the credit facility account, e.g., A - Active.

First Release On

This is the date that first disbursement of the credit facility has been performed on the account.

Tenor

This is the credit financing term of the credit facility, e.g., 108 By Month.

Expiry Date

This is the last date of the facility, and rightfully the last date that full repayment of the facility is to be made.

  • This panel will be displayed, after user has clicked twice on an account record at the Accounts Search pop-up window.

  • The purpose of this panel is for user to view the details of the selected Account record.
Debit Other (Sub-panel)

Item Code

This is the code and description of the respective other fees and charges, including advance items that can be debited to the selected credit facility account.

Some possible values that can be selected, are as follows:-

  • ADM - ADMIN FEE

  • BCM - BANK CHARGES

  • PRO - PROCESSING FEES

  • INS - INSURANCE FEES

  • LGL - LEGAL FEES

  • STM - STAMP DUTY

  • OUI - OTHER MISCELLANEOUS FEE

Note:

  • The actual available list of options that can be selected are dependent on the arrangement made during system implementation stage.

  • If the selected item code belongs to advance items, e.g., INS, LGL and STM, user will be required to select a value at the 'Credit Journal GL Account' field. This is because these item codes refers to the funds that will be required to be paid out to the related parties, and not kept in the bank or financial institution as income.

Transaction Amount

This is the amount (in the payout currency worth) to be debited from the selected credit facility account.

Note: Presently the allowed currency for the transaction in this function is the base currency only.

Reference/ Invoice No.

This is the related charges or fees items' reference or invoice number.

Credit Journal GL Account

This is the journal general ledger (GL) account number to be used in order for funds to be credited and parked for the transaction, before it.

Note:

  • This field will only be displayed, provided the selected item code above is an advance item code.

  • Journal GL accounts can be pre-maintained at the 'Journal GL' function.

  • The related journal currency clearing GL must have been pre-maintained at the 'GL Set (General) Maintenance' function.

  • The related credit facility’s debtor GL account and income GL have been pre-maintain as a GL set (which includes other product GL accounts), at the 'GL Set (Product) Maintenance' function, and tagged to the related product code via the 'Product Maintenance' function

Remarks

This is the additional details related to the transaction.
Credit Journal GL Account LOV (Pop-up Window)

Search

This is the keywords to be used to filter Journal GL codes listed below.

GL Code

This is he journal general ledger account number or code that has been pre-maintained at the Chart of Account in system for used.

Description

This refers to the short details or name of the respective journal general ledger account or code associated with a journal general ledger code.

  • This window will be displayed after user has mouse over the 'Cr Journal GL Account' field, and pressed once on 'Enter' key on the keyboard.

  • The purpose of this window is to facilitate user to select the relevant Journal GL account to credit the debit transaction amount.