GL Set (Product) Maintenance - Fields Description

At this function, user will come across various fields or columns that needs to be maintained with relevant data.

The descriptions of the respective field or column, are as follows:-

GL Set Product List (Panel)

<Product GL Set Search Criteria> (Sub-Panel)

Ccy

This is the currency code of the respective product GL scheme, e.g., MYR.

Module

This is the area in system that the respective product GL scheme is to be applied, e.g., LN - Financing.

Banking Concept

This is an indicator whether a product comprises general ledger codes (GL codes) that follow a certain banking concept.

Presently, the only available banking concept is the 'C - Conventional' option.

Product Line

This is the product group under a system module, e.g., for module 'LN - Financing', e.g., 'PL - Personal Loan'.

<Product GL Set Listing> (Sub-Panel)

GL Set Code

This is the unique code of the respective product GL scheme created.

Description

This is the brief details of the respective product GL scheme.

Ccy

This is the code of the currency applied to the respective GL Scheme, e.g., MYR.

Status

This is the status of the respective 'Product' GL scheme.

The available options, are as follows:-

* A - Active (The 'Product' GL scheme will be available and can be used in system) * I - Inactive (The 'Product' GL scheme will not be available and can no longer be used in system)

Banking Concept

This is an indicator whether a product comprises general ledger codes (GL codes) that follow a certain banking concept.

Presently, the only available banking concept is the 'C - Conventional' option.

Module

This is area in system that the respective product GL scheme is to be applied, e.g., LN - Financing.

Product Line

This is the product group under a system module, e.g., for module 'LN - Financing', e.g., 'PL - Personal Loan'.

  • This panel will be displayed, when the function screen has opened.

  • The purposes of this panel, are as follows:-

    • Access point to create product GL schemes.

    • View the list of product GL schemes, created.

    • Access point to the details of each selected product GL scheme.
GL Set Details (Panel)

<Main GL Set Details> (Sub-Panel)

GL Set Code

This is the unique code of the respective product GL scheme created.

Description

This is the brief details of the respective product GL scheme.

Ccy

This is the code of the currency applied to the respective GL Scheme, e.g., MYR.

Banking Concept

This is an indicator whether a product comprises general ledger codes (GL codes) that follow a certain banking concept.

Presently, the only available banking concept is the 'C - Conventional' option.

Module

This is area in system that the respective product GL scheme is to be applied, e.g., LN - Financing.

Product Line

This is the applicable line of product of a module to be subjected to a GL set, which has been defaulted to 'PL - Personal Loan'.

Status

This is the indication that a GL scheme or GL Set is 'A - Active', or 'I - Inactive' for use.

Note: If the GL set’s status is 'I - Inactive,' it will not appear as a list of values for selection in the 'Product Maintenance' function.

GL Set Details (Sub-Panel)

Common (Section)

Type

This is the group type of the respective GL field, at the Chart of Accounts.

Some options, are as follows:-

  • B/S – Balance Sheet

  • P&L – Profit And Loss

GL Category

This is the group of the respective product GL field, available in the product GL scheme that is being maintained.

Some options, are as follows:-

  • Creditor

  • Loan Debtor

  • Financing Charges

  • Other Advances

  • Other Fees

  • Impairments

Field Descr.

This is the name of the respective system’s internal GL code, e.g., Loan Debtor, Excess Payment, Interest Receivables, Interest Income, and Unearned Interest.

GL Code

This is the user-defined code associated to the respective GL, e.g., 21070070 to be used to raise the related accounting entries.

Note: The available GL codes that can be selected for this field must be pre-maintained at the 'Mini Chart of Accounts' function.

GL Code Descr.

This is the name of the GL code, e.g., Advance Payment, pre-maintained at the 'Mini Chart of Account' function.

Itemized

This is an indicator that the accounting entries raised relating to the GL code is to be itemised, instead of as a summarised total, for display at the related accounting reports.

The available options, are as follows:-

* Yes (Accounting entries related to the GL code is to be itemised) * No (Accounting entries related to the GL code will be summaries)

Additional (Section)

Field Descr.

This is the name of the respective system’s internal GL code, e.g., Postage, Other Fees, and Processing Fees.

CR GL Cd

This is the user-defined code associated with the respective GL to be credited, and used to raise the related accounting entries.

Note: The available GL codes that can be selected for this field must be pre-maintained at the 'Mini Chart of Accounts' function.

CR GL Descr.

This is the name of the GL code, pre-maintained at the 'Mini Chart of Account' function.

AMO GL Cd

This is the user-defined code associated with the respective GL to be credited for amortised fee or charge item, and used to raise the related accounting entries.

Note: The available GL codes that can be selected for this field must be pre-maintained at the 'Mini Chart of Accounts' function.

AMO GL Descr.

This is the name of GL Code to be used for fee or charge amortisation, pre-maintained at the 'Mini Chart of Account' function.

  • This panel will be displayed in the following manners:-

    • After user has clicked once on the CreateNewRecord button.

    • After user has clicked once on the Details icon of a product GL scheme record.

  • The purposes of this panel, are as follows:-

    • Maintain the details of the product GL scheme

    • To view the details of the selected product GL scheme.
GL Set Details Selection (Pop-up window)

GL Set Code

This is the unique code of the respective product GL scheme created.

Description

This is the name of the respective product GL scheme.

Ccy

This is the code of the currency applied to the respective GL Scheme, e.g., MYR.

  • This window will be displayed, after user has clicked once on the 'Copy' button, located at the 'GL Set Details' panel.

  • This purpose of this window is to allow user to select by double-clicking once on a product GL scheme record towards copying the related GL codes.
GL Code LOV (Pop-up window)

GL Code

This is the user-defined code associated to the respective GL, to be used to raise the related accounting entries.

Note: The available GL codes that can be selected for this field must be pre-maintained at the 'Mini Chart of Accounts' function.

Description

This is the name of the GL code, pre-maintained at the 'Mini Chart of Account' function.

Item Flag

This is an indicator that the accounting entries raised relating to the GL code is to be itemised, instead of as a summarised total, for display at the related accounting reports.

The available options, are as follows:-

  • Yes (Accounting entries related to the GL code is to be itemised)

  • No (Accounting entries related to the GL code will be summaries)

  • This window will be displayed, after user has double-click on the following records:-

    • GL field record, located at the 'Common' section.

    • GL field record, located at the 'Additional' section.