Mini Chart of Accounts Function - Fields Description

At this function, user will come across various fields or columns that needs to be maintained with relevant data.

The descriptions of the respective field or column, are as follows:-

<Mini Chart of Accounts Search> (Panel)

GL Code

This is the code or account number associated with the respective general ledger (GL), e.g., 100104 and 110001.

Description

This is the name of the respective GL code, e.g., Interest Income or Interest Receivable.

<GL Codes Listing> (Sub-Panel)

Banking Concept

This is the banking concept of the bank or financial institution that is being applied to the respective GL code.

Presently, only the 'C - Conventional' option is available.

Note: The available options are dependent on the arrangement made during the system implementation stage.

Category

This is the related code of the system’s group of the general ledger (GL) accounts.

The options that an be displayed, are as follows:-

  • BRHQ - Branch HQ

  • CSHBK - Cash and Bank

  • OTH – Others

  • PROD – Product

Ccy

This is the currency applied to the respective GL code, e.g., MYR, USD or SGD.

Note: The available options that can be selected for this field are dependent on transaction currencies allowed in the system.

GL Code

This is the code or account number associated with the respective general ledger (GL), e.g., 100104 and 110001.

Description

This is the name of the respective GL code, e.g., Interest Income or Interest Receivable.

Status

This is the status of the respective GL code.

The options that can be displayed, are as follows:-

  • Active (Will be available for selection during related GL set up)

  • Inactive (Will not be available for selection during related GL set up)

  • This panel will be displayed, when the screen has opened.

  • The purposes of this panel, are as follows:-

    • Access point to maintain general ledger (GL) codes for the 'Mini' chart of accounts.

    • View the list of GL codes created, earlier.

    • Access point to delete no longer required GL codes.
Mini Chart of Accounts Details (Pop-Up Window)

GL Code

This is the code or account number associated with the respective general ledger (GL), e.g., 100104 and 110001.

Description

This is the name of the respective GL code, e.g., Interest Income or Interest Receivable.

COA Type

This is the group code of the respective GL code or account to be associated with in the chart of accounts in system.

The available options, are as follows:-

  • A - B/S and P/L

  • B - Balance Sheet

  • C - Off Balance Sheet

  • P - Profit & Loss

Banking Concept

This is the banking concept of the bank or financial institution that is being applied to the respective GL code.

Presently, only the 'C - Conventional' option is available.

Note: The available options are dependent on the arrangement made during the system implementation stage.

Itemize

This is an indicator that the accounting entries raised relating to the GL code is to be itemised, instead of as a summarised total, for display at the related accounting reports.

The available options, are as follows:-

  • Yes (Accounting entries related to the GL code is to be itemised)

  • No (Accounting entries related to the GL code will be summaries)

Category

This is the code of the system’s group of the general ledger (GL) accounts that has been or is being maintained.

The available options, are as follows:-

  • BRHQ - Branch HQ

  • CSHBK - Cash and Bank

  • OTH – Others

  • PROD – Product

Status

This is the status of the respective GL code.

The options that can be displayed, are as follows:-

  • Active (Will be available for selection during related GL set up)

  • Inactive (Will not be available for selection during related GL set up)

Ccy

This is the currency to be applied for the respective GL code, e.g., MYR, USD or SGD.

Note: The available options that can be selected for this field are dependent on transaction currencies allowed in the system.

Created On

This is the date that the respective GL code has been created for the 'Mini' chart of accounts.

Created By

This is the User ID of the user who has created the respective GL code for the 'Mini' chart of accounts.

Updated On

This is the date that the respective GL code has been updated for the 'Mini' chart of accounts.

Updated By

This is the User ID of the user who has made changes in the respective GL code for the 'Mini' chart of accounts.

  • This window will be displayed in the following manners:-

    • After clicking once on the CreateNewRecord button.

    • Clicking once on the Details icon of a GL code.

  • The purposes of this window, are as follows:-

    • To input details for new GL codes.

    • To overwrite certain settings for existing GL codes.