Password Policy Function - Fields Description

At this function, user will come across various fields or columns that needs to be maintained with relevant data.

The descriptions of the respective field or column, are as follows:-

Password Policy List (Panel)

<Password Policy List> (Search Sub-panel)

Password Policy Code

This is the code assigned to the respective password policy.

Password Policy Description

This is the brief description of the respective password policy code.

Status

This is the status of the respective password policy code.

The available options, are as follows:-

  • Active

  • Inactive

<Password Policy List> (Sub-panel)

Password Policy Code

This is the code assigned to the respective password policy.

Password Policy Description

This is the brief description of the respective password policy code.

Default

This is the indication whether the password policy is to be defaulted into the system.

The available options, are as follows:-

  • Yes

  • No

Note:

  • When the password policy is set as Default = Yes, this means that all the user profiles at 'User Profile' function will follow that particular password policy.

  • For example;

    • Password Policy Code PQ009 ( Default = Yes )

    • Password Policy Code KT800 ( Default = No )

      • All employees will have to follow PQ009 password policy when creating a new password.

Status

This is the status of the password policy code.

The available options, are as follows:-

  • Active

  • Inactive

Note:

  • When Default = Yes, 'Status' field will become non-editable.

  • Only when Default = No, status can be changed to 'Inactive'.

Password Policy Details (Panel)

Password Policy Details (Sub-Panel)

Password Policy Code

This is the code assigned to the respective password policy.

Password Policy Description

This is the brief description of the respective password policy code.

Default

This is the indication whether the password policy is to be defaulted into the system.

The available options, are as follows:-

  • Yes

  • No

Note:

  • When the password policy is set as Default = Yes, this means that all the user profiles at 'User Profile' function will follow that particular password policy.

  • For example;

    • Password Policy Code PQ009 ( Default = Yes )

    • Password Policy Code KT800 ( Default = No )

      • All employees will have to follow PQ009 password policy when creating a new password.

Status

This is the status of the password policy code.

The available options, are as follows:-

  • Active

  • Inactive

Note:

  • When Default = Yes, 'Status' field will become non-editable.

  • Only when Default = No, status can be changed to 'Inactive'.

<Password Policy Details> (Sub-Panel)

Minimum Password Length

This is to the shortest length of password allowed.

For example:

Minimum Password Length = 4.

Therefore, the password should not be less than four characters long.

Maximum Password Length

This is the maximum length of password allowed.

For example:

Maximum Password Length = 10.

Therefore, the password should be no more than 10 characters long.

Minimum Uppercase Characters

This is the minimum number of capital letters allowed.

For example:

Minimum Uppercase Characters = 2.

When creating new password, user must ensure that at least 2 characters contained therein are in capital letters.

Minimum Lowercase Characters

This is the minimum number of small letters allowed.

For example:

Minimum Lowercase Characters = 3.

When creating new password, user must ensure that at least 3 characters contained therein are in small letters.

Minimum Special Characters

This is the minimum number of special characters allowed.

For example:

Minimum Special Characters = 1.

When creating new password, user must ensure that at least 1 character contained therein is of a special character.

Note:

  • A special character includes symbols, accent marks and punctuation marks.

  • Some examples of special characters are @, #, $, % and &.

Allowable Special Character

This is the list of special character(s) that are allowed. This is to determine which special characters are allowed, to be used when creating new password.

For example:

Allowable Special Characters = @, ! and *

When creating new password, user can only use these 3 characters only. The other types of special characters are not allowed by the system.

Minimum Numeric Characters

This is the minimum number of numbers allowed.

For example:

Minimum Numeric Characters = 1

When creating a new password, user must at least include 1 number in the password combination.

Different from Previous X Password

This field will determine whether user is allowed to set the same password which has been set previously. For example,

Different from Previous X Password = 2

  • 4th (New) password =

  • 3rd password = 878^#Spk

  • 2nd password = Def&002#

  • 1st password = Abc!@123

This means user is not allowed to use the same 2 latest previous password because the value set is '2'.

In other words, only the 1st password is allowed to be used (based on the value set at this field).

Max Allowable Consecutive Characters

This refers to the maximum repetitive characters allowed to be used by the system.

For example:

Max Allowable Consecutive Characters = 2

  • When creating a new password, user is not allowed to create the same repetitive characters for more than 2 characters.

  • Example of password created by user :-

    • S*3000Fk ( this is not allowed because the number '0' is repeated more than 2 times )

    • 80!7Kff ( this is allowed because the letter 'f' is only repeated 2 times )

Password Cannot Be Same As User ID

This is to indicate whether a User Password can be the same as the User ID.

The possible options that can be selected, are as follows:-

  • Yes (indicates User Password can be the same as User ID)

  • No (indicates User Password cannot be the same User ID)